Overview

Email can be sent as either notifications for Forms, sent as general communication to parents of students in SchoolEngage.

Table of Contents

1 Overview
2 Automated Form Emails
3 Sending Emails from the Students List Page
4 Email Sender Window
5 CC Selected Students
6 Send Staff Summary Email
7 Related Articles

Automated Form Emails

Throughout the lifetime of an application assigned to an applicant, automated emails may be sent out notifying the applicant on the status of their application. For more information, please see Form Email Templates.

Sending Emails from the Students List Page

Emails can be sent to the parents of students on the Students List page Users > Students.

Sending Emails via selecting Students

To fine tune a list of students to send emails:

Click the check box of each student
Click the “Action with Selected” button
Select “Send Email”

Sending Emails via Querying Students

To query a list of students based on their properties in PowerSchool (e.g. Grade, Pre-enrolled students, name, etc.):

Click the “Edit Selection” button to set query criteria. Please see the Query Student Selection page for more information.
Click the “Apply Student Selection” checkbox
Click the “Action with Current Student Selection”
Select “Send Email”
Fill out the Email Sender Window
Click “Send”

Sending Emails to Students Imported from PowerSchool

This feature requires the se-student-selection plugin installed in your district’s PowerSchool. For more information, please see the Plugin Updates page.

To import a list of students from PowerSchool:

Select a group of students in PowerSchool
In PowerSchool, under “Applications”, click “SchoolEngage Student Selection”. Please see the Import PowerSchool Student Selection page for more information.
Click the “Apply Student Selection” checkbox
Click the “Action with Current Student Selection”
Select “Send Email”
Fill out the Email Sender Window
Click “Send”

Email Sender Window

The email sender window lets staff fine tune what is sent to recipients.

Option	Description

Option	Description
Use Template	Select from a list of created templates. To create a template, see How do I create an Email Template?
Title	The subject of the Email
Reply-to Address	Select from a list of different reply-to addresses
Schedule Send out	Schedule the email(s) to be sent at a later time Emails can be scheduled up to 72 hours in the future. Currently, once an email has been scheduled, it cannot be cancelled.
CC Selected Students	CC student emails in the emails sent to their guardians
Send Staff Summary Email	Send summary emails to selected staff containing information on what was sent out to guardians
Message	The body of the email
Add Attachments	Add attachment file(s) to the email

CC Selected Students

If this option is selected, students will be CC’d on the emails sent to their guardians.

This feature requires the format of student emails to be setup. Please contact the SchoolEngage team to have this setup.

Send Staff Summary Email

To send a summary email of the emails that went out:

Select “Send Staff Summary Email”
Select Staff and or Roles which should receive summary emails
1. If a staff member is is selected and a role is selected which also contains said staff member, they will be sent one summary email

Summary emails consist of:

The message sent to the guardians
1. Any tags used throughout the message will be converted
  1. e.g. {studentFirstName} => Student First Name
The number of emails sent
The sender’s name
The date and time spent
1. If the email is scheduled to go out at a later date, it will display this time instead

Sending Emails