Activity & Venue Management

Overview

This section outlines how to manage your district’s list of approved activities and venues that can be used on field trip forms.


Table of Contents


Getting Started

To start using field trips in SchoolEngage, set up your district's list of approved activities and venues. To do this, head to "Settings" > "Field Trips".

Permissions

Permissions related to field trip management can be found under the "Field Trip" section in the permissions list.

Name

Description

Name

Description

View Activities & Venues

Grants the user permission to see the lists of all approved activities and venues.

Manage Activities

Grants the user permission to create, edit and delete activities.

Manage Venues

Grants the user permission to create, edit and delete venues.

Note: Users who are given permission to manage activities or venues must also have the "View Activities & Venues" permission to access the field trip page.


Activities

When setting up activities in SchoolEngage, you'll need to consider a few important details that will become key to setting up your field trip forms:

  • The activity's name

  • A description of the activity

  • Any potential risks involved with the activity

  • A list of venues where the activity is approved to take place.

Note: It's crucial to provide detailed and accurate information, as it will be shared with teachers and parents throughout the field trip process.

Managing Activities

Creating an Activity

  1. Click the “Create” button located at the top of the activity list.

  2. Enter all required information.

  3. Finish by clicking the Save button.

Editing an Activity

  1. Click on the Edit button located to the left of the activity.

  2. Make any necessary changes.

  3. Finish by clicking the Save button.

Removing an Activity

  1. Click the Remove button located to the right of the activity.

  2. Confirm the deletion by clicking “Yes”.


Venues

Just like activities, there are several important details to consider when setting up venues in your field trip forms:

  • The name of the venue.

  • The best phone number for contacting the venue.

  • The venue's address.

  • A list of activities approved for this venue.

  • Any links you want to share with teachers and parents.

Note: It's crucial to provide detailed and accurate information, as it will be shared with teachers and parents throughout the field trip process.

Managing Venues

Creating a Venue

  1. Click the “Create” button located at the top of the venue list.

  2. Enter all required information.

  3. Finish by clicking the Save button.

Editing a Venue

  1. Click on the Edit button located to the left of the venue.

  2. Make any necessary changes.

  3. Finish by clicking the Save button.

Removing a Venue

  1. Click the Remove button located to the right of the venue.

  2. Confirm the deletion by clicking “Yes”.

Venue Links

Venue links are resources for parents and teachers that become available on the field trip form when a specific venue is selected. While not required, it's recommended to include links to resources and waivers to keep everyone well-informed.

 

When setting up a venue link, you should consider two key elements:

  1. The Display Name: This is the text that teachers and parents will click on.

  2. The URL: This is the destination you want them to reach.

Example:

This will appear as: Facility Map