Overview

Email communications can be sent to parents of students through SchoolEngage.

Emails can be sent as either notifications for Forms, or sent as general communication.

Table of Contents

Automated Form Emails

Throughout the lifetime of an application assigned to an applicant, automated emails may be sent out notifying the applicant on the status of their application. For more information, please see Form Email Templates.

Sending Emails from Students List Page

Emails can be sent to the parents of students on the students list page by navigating to the Students List page Users > Students.

Sending Emails via selecting Students

To fine tune a list of students to send emails:

  1. Clicking the check box of each student

  2. Click the (blue star) “Action with Selected” button

  3. Select “Send Email”

Sending Emails via Querying Students

To query a list of students based on their properties in PowerSchool (e.g. Grade, Pre-enrolled students, name, etc.):

  1. Click the (blue star) “Edit Selection” button to set query criteria. Please see the Query Student Selection page for more information.

  2. Click the “Apply Student Selection” checkbox

  3. Click the (blue star) “Action with Current Student Selection”

  4. Select “Send Email”

Sending Emails to Students Imported from PowerSchool

This feature requires the se-student-selection plugin installed in your district’s PowerSchool. For more information, please see the Plugin Updates page.

To import a list of students from PowerSchool:

  1. Select a group of students in PowerSchool

  2. In PowerSchool, under “Applications”, click “SchoolEngage Student Selection”. Please see the Import PowerSchool Student Selection page for more information.

  3. Click the “Apply Student Selection” checkbox

  4. Click the (blue star) “Action with Current Student Selection”

  5. Select “Send Email”

Email Sender Window

The email sender window lets staff fine tune what is sent to recipients.

Option

Description

Use Template

Select from a list of created templates. To create a template, see How do I create an Email Template?

Title

The subject of the Email

Reply-to Address

Select from a list of different reply-to addresses

Schedule Send out

Schedule the email(s) to be sent at a later time

Emails can be scheduled up to 72 hours in the future.

Message

The body of the email

Add Attachments

Add attachment file(s) to the email