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Setup/Enabeling the Module

  • Place a Jira ticket requesting Survey module addition to Dossier

    • Please provide the user groups (PowerSchool group) that you wish to have access to:

      • Survey module reporting

      • Survey settings (mapping the file results to the reporting and filtering

      • Survey Upload - who can upload a new set of results

Survey Results Requirements

The Division Feedback Surveys module expects:

  • 3 respondent types: Student, Parent/Guardian, Staff

    • These can be separate files OR worksheets in a single excel workbook

  • Excel spreadsheet:

    • First row to be a header row identifying the columns

    • All other rows are expected to be data rows

    • Columns are expected to be:

      • Survey data (times, ip addresses, etc.) - not used in the module

      • Filtering data (school location, FNMI declaration, etc.)

        • NOTE: School (by number or name) is required for filtering by location

      • Questions

        • It is expected that the column header value is the full text of the survey question

        • It is expected that the data rows contain the text of the answer (“Agree” not “1”)

If these requirements are met the process can continue.

Survey creation and upload

If you are creating a new survey:

  • Click on the Upload in the top navigation

  • Click the green + icon on the right side of the survey list

  • Name the Survey

  • Identify which school year the survey results are for

  • IF multiple worksheets in one excel file

    • Enter the worksheet names for student, parent and staff results

    • Upload the file

    • Save

    • This pulls all the raw data into the system

  • IF there are multiple excel files

    • Choose which file you are going to start with

    • Enter that worksheet name leaving the others blank

    • Upload the file

    • Save

    • This sets up the Survey and the initial imported data

    • Then for the other files:

      • Click the upload data icon on the right side of the Survey the data is for

      • Skip the data already uploaded

      • Enter the name for the worksheet to be imported in the identified data category (Student, Staff, Parent) - the data to be added will show new

      • Upload the file

      • Save

      • Repeat for other files

If you are replacing or adding data:

  • Click upload icon

  • For each respondent type select Additional Data (adding to existing), Replace (remove original data and upload as new), or skip

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