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The list of available courses is limited to the schools that you have access to. You can also adjust course descriptions within the dropdown setup. The description will appear as a expandable dropdown that is visible to whoever is filling the form.
Courses are further restricted by the Form Year, which must be set and saved before adding courses. Additional restrictions to a Course Dropdown can be applied using the Course Links section within the Schools Grades Tab.
When selecting courses, you can rearrange how they appear by dragging the 
Move icon, or remove courses by clicking the Remove icon.
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Note: Course information Important: The list of available courses is synced from PowerSchool and only includes courses with active sections for a term that aligns with the form’s school year. |
Common Uses
Enrolling students in courses
Displaying course-specific sections on the form
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Student Address
Contacts or Guardian Information
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Rich Text Entry
Overview
Static text display written in the text area.
Common Uses
Descriptions
Instructions
Warnings
Page Break
Overview
Page Breaks are used along with Headers and Copy Headers to organize the form.
Page Breaks divide the forms into pages which are visible when applicants are filling out the form.
| Note |
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WARNING Adding or Removing page breaks while the form has Scripting implemented may break the scripting resulting in unexpected loss of functionality on the form. |
Form Field Settings
Page Title
Set name of the page which is visible when the applicant hovers over the page button.
Map
Overview
The Map field is used to auto-complete and visualize addresses, as well as push users to certain schools, depending on the boundaries that their address falls within.
Form Field Settings
Use Canada Post Data
If the division has a Canada Post AddressComplete account, the Address Complete functionality can be used within SchoolEngage as an auto complete for mailing addresses. To do so, please send the SchoolEngage team a copy of the API credentials for the account. Once that has been set up, checking this checkbox will turn on the address complete functionality for this map field.
Show Map
This setting toggles whether or not a map displaying a pin of selected address on an integrated map is shown. This map will also show any catchment areas / map boundaries that the student falls into and meets the criteria. See “Map Group” for more information on boundary criteria.
Show All Schools if No Matching Boundary
The default behavior of this element is that the School Dropdown linked as the output in the “Map Group” setting will only show schools that match the student falls into and meets the criteria for. This means that if the student does not match any boundaries, the School Dropdown will be empty. When this setting is checked, all valid schools will be shown if no boundary is matched.
Address Autocomplete Mapping (House Field, Address Field, City Field, Province Field, Postal Field)
This links the address autocomplete output to split the individual segments of an address into their respective fields on the form, as well as telling the form to group these fields together. Which of these five fields is used will depend on the data-set provided to Intellimedia for integration, so please confirm the configuration with Intellimedia and/or your transportation department before setup.
Map Group
This button will open a supplemental window that will be used to setup the rules for matching addresses to boundaries. Prior to using this function, you will need to import GIS Geography files. Please see Map Areas for more information.
Within the window, the following settings are available:
Map Group
This allows you to choose what set of boundary files should be set as options for this address field.
Inputs
Adds an additional column to the below table, which is used to add conditions for when boundaries are valid for a given student. Some examples for these inputs would be the grade and program selected for the student.
Outputs
The School Dropdowns which the filtered output of matching rows in the below table will be feed into.
Hide if Override
If a parent chooses to skip autocomplete and manually enter their address, these output fields will be hidden.
Data Table
Below these settings is a table with input and output columns. The column “Area” specifies the name of a boundary as specified in the data provided to SchoolEngage by your division’s transportation or planning department. This can be used to configure rules for when certain boundaries are valid, such as narrowing special program boundaries down to only that program.
Payments
Overview
The payment field lets applicants start a payment transaction with a payment provider. This field connects to an existing payment item setup in the Payments section of SchoolEngage. The prime functionality of this field is that it allows for custom amounts to override for a specific payment item, which allows a greater degree of flexibility on forms. Whatever value is entered into this field, will be the amount charged to the user.
| Info |
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For more information on how to setup payments, please visit our page on Payments |
Subtotal
Overview
The subtotal field lets applicants have a sum of values that is visible to the user. This field connects to existing Text Entry fields. The prime functionality of this field is that it allows for summing of fields to display without any custom scriptingThe Rich Text Field allows users to enter and format multi-line text using a WYSIWYG (What You See Is What You Get) editor. It supports common formatting options such as bold, italics, bullet lists, hyperlinks, and more. This field is ideal for capturing detailed narratives, descriptions, or notes where enhanced text formatting improves readability or presentation. The content is saved as HTML and can be rendered with full styling in form views and reports.
Some examples of its use include survey responses, field trip descriptions, or fields where applicants are asked to describe themselves when applying to a program.
Things that can be applied to the field
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(In order of above)
Font
Size
Emphasis (Bold, Italic, Underlined, Strikethrough)
Text Color
Background color
Headings
Bullet points (ordered and unordered)
Indents
Alignment
Hyperlinks
Images
Quotations
Tables
Clear Formatting Button
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As these fields are meant to be long form descriptions with styling, they are not currently able to be set up with Data Mapping |
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Static Text
Overview
Static text display written in the text area.
Common Uses
Descriptions
Instructions
Warnings
...
Page Break
Overview
Page Breaks are used along with Headers and Copy Headers to organize the form.
Page Breaks divide the forms into pages which are visible when applicants are filling out the form.
| Note |
|---|
WARNING Adding or Removing page breaks while the form has Scripting implemented may break the scripting resulting in unexpected loss of functionality on the form. |
Form Field Settings
Page Title
Set name of the page which is visible when the applicant hovers over the page button.
...
Map
Overview
The Map field is used to auto-complete and visualize addresses, as well as push users to certain schools, depending on the boundaries that their address falls within.
Form Field Settings
Use Canada Post Data
If the division has a Canada Post AddressComplete account, the Address Complete functionality can be used within SchoolEngage as an auto complete for mailing addresses. To do so, please send the SchoolEngage team a copy of the API credentials for the account. Once that has been set up, checking this checkbox will turn on the address complete functionality for this map field.
Show Map
This setting toggles whether or not a map displaying a pin of selected address on an integrated map is shown. This map will also show any catchment areas / map boundaries that the student falls into and meets the criteria. See “Map Group” for more information on boundary criteria.
Show All Schools if No Matching Boundary
The default behavior of this element is that the School Dropdown linked as the output in the “Map Group” setting will only show schools that match the student falls into and meets the criteria for. This means that if the student does not match any boundaries, the School Dropdown will be empty. When this setting is checked, all valid schools will be shown if no boundary is matched.
Address Autocomplete Mapping (House Field, Address Field, City Field, Province Field, Postal Field)
This links the address autocomplete output to split the individual segments of an address into their respective fields on the form, as well as telling the form to group these fields together. Which of these five fields is used will depend on the data-set provided to Intellimedia for integration, so please confirm the configuration with Intellimedia and/or your transportation department before setup.
Map Group
This button will open a supplemental window that will be used to setup the rules for matching addresses to boundaries. Prior to using this function, you will need to import GIS Geography files. Please see Map Areas for more information.
Within the window, the following settings are available:
Map Group
This allows you to choose what set of boundary files should be set as options for this address field.
Inputs
Adds an additional column to the below table, which is used to add conditions for when boundaries are valid for a given student. Some examples for these inputs would be the grade and program selected for the student.
Outputs
The School Dropdowns which the filtered output of matching rows in the below table will be feed into.
Hide if Override
If a parent chooses to skip autocomplete and manually enter their address, these output fields will be hidden.
Data Table
Below these settings is a table with input and output columns. The column “Area” specifies the name of a boundary as specified in the data provided to SchoolEngage by your division’s transportation or planning department. This can be used to configure rules for when certain boundaries are valid, such as narrowing special program boundaries down to only that program.
...
Payments
Overview
The payment field lets applicants start a payment transaction with a payment provider. This field connects to an existing payment item setup in the Payments section of SchoolEngage. The prime functionality of this field is that it allows for custom amounts to override for a specific payment item, which allows a greater degree of flexibility on forms. Whatever value is entered into this field, will be the amount charged to the user.
| Info |
|---|
For more information on how to setup payments, please visit our page on Payments |
...
Subtotal
Overview
The subtotal field lets applicants have a sum of values that is visible to the user. This field connects to existing Text Entry fields. The prime functionality of this field is that it allows for summing of fields to display without any custom scripting.
...
Button
Overview
The button field allows users the ability to perform actions with the click of a button without the need for any custom scripting. Each button can only have one button type, isolating its functionality to
Types
Type | Description |
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Copy Field Values | Transfers values from one field to another when the button is pressed. |
Copy Field Values
The "Copy Field Values" button type allows you to easily transfer values from one field to another. To use this button type, follow these steps:
Create a Button Field: Start by adding a new button field to your form.
Select the Button Type: Choose "Copy Field Values" as the button type.
Add Fields: Click
Add Fields to begin setting up the field copying.Select Source Field: Choose the field from which you want to copy the value under "Source Field."
Select Target Field: Choose the field where you want the value to be copied to under "Target Field."
Repeat as Needed: To copy additional fields, repeat steps 3-5.
Save Your Form: Once all fields are set up, save the form to apply the changes.
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