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This page is designed to explain how SchoolEngage interacts with specific PASI fields that may cause confusion among users.
| Infonote |
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Important: Any MapSource with V2 in the name should not be used as that references the corresponding Child table, and will generally result in duplicate data |
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How Updates and
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Additions Work
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Between SchoolEngage and PASI
When you writeback write back records in from SchoolEngage to PowerSchool, here’s what happensthe following process occurs:
1. Sending Data
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SchoolEngage sends the updated data along with a specific flag
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indicating whether the changes
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Processing the Changes:
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If it's an update: PASI will perform a sync that should pull the updated information into PASI.
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should be treated as:
An Update: Modifies existing data.
An Addition: Adds new data.
2. Processing the Changes
Updates:
PASI syncs the updated information, ensuring it reflects in PASI and PowerSchool.Additions:
Initially, it may appear as though
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existing data in PowerSchool is removed.
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Once PASI completes its synchronization, the child table in PowerSchool
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repopulates with the original data, now including the newly added records.
3. Monitoring
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Changes
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To track data changes or troubleshoot issues:
Use the PASI event queue
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to check if records have been processed or
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rejected
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.
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Field-Specific Details
Addresses
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During writeback, the system updates the relevant S_AB_STU_X and student.Address fields may be updated. During writeback an additional flag is sent indicating and add vs edit
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based on the selected action. A flag is sent to indicate whether the operation is an addition or an update.
Names
Names can be:
Edited
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Ignored
Rules for Name Fields:
Legal Name Fields: Always update the legal name.
AKA Name Fields: Write to the AKA name fields (
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deprecated).
Preferred Name Field Logic:
If the preferred indicator is mapped and
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the selected value is AKA, the AKA name will write to the preferred name field
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.
If the preferred indicator
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is mapped and the selected value is legal,
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the legal name will write to the preferred name field.
If the preferred indicator is not mapped
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:
The system defaults to the AKA or preferred name
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if available.
If both are empty
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, the legal name is used.